Privacy Policy

1. Data Controller

Suomen Teollisuuskatot Oy (“we”)
Business ID: 0961933-6
Sampokuja 2, 08500 Lohja, Finland
info@teollisuuskatot.fi
Contact person: Director of HR and Administration, Saara Norrby
saara.norrby@teollisuuskatot.fi, +358 50 4394919

2. Purpose of This Policy

We collect certain personal data from our current and potential customers, partners, and job applicants. In processing this data, we comply with the Finnish Personal Data Act and other applicable data protection regulations in Finland.

Suomen Teollisuuskatot collects personal data to respond to new inquiries and job applications. We also use website analytics to better understand how our site is used and how we can improve its usability.

3. What Data We Collect and How We Use It

Job Applicants

If you apply for a job at Suomen Teollisuuskatot, we collect the following information:

Your name and contact details.
Professional skills and interests.
Link to your LinkedIn profile (if available).
Application letter, CV, and any other files or information you choose to submit.
Information related to the application process, including communications, interviews, and discussions between you and Suomen Teollisuuskatot.

We use this data solely for processing your application and communicating with you during the recruitment process. We do not share your data with third parties unless required by applicable law or official request.

Customers, Partners, and Other Contacts

If you are a current customer or have contacted us regarding potential collaboration, we may collect and process the following data to maintain communication:

Name, position, contact details, organization.
Your inquiry, relevant information, and notes regarding interactions between you and Suomen Teollisuuskatot (e.g., services ordered or offered, billing details, meeting and communication correspondence).
Information related to newsletters, marketing, event invitations, or other communications sent to you.
Data compiled or generated based on the above.

We receive this data through your inquiries, from reliable public sources (e.g., public business registers), or during the course of providing services or communicating with you.

We use this data to:

Manage our business or partnership relationship.
Process your requests, provide services, and protect Suomen Teollisuuskatot’s legitimate interests in doing so. See more here.
Promote our services and communicate with you.
Analyze, plan, and develop our operations.

We do not disclose your data outside Suomen Teollisuuskatot unless required by law or a competent authority. Suomen Teollisuuskatot has a legitimate interest in processing the above data based on your connection to us, such as your role in a company in contact with us or your direct communication with us.

4. Cookies and Analytics

We use cookies on our website to enhance your user experience. Cookies are small text files stored on your device by your browser, used to retain your information as you navigate between pages.

Some cookies are essential for the website to function. Others help us understand how we can serve you better. You can change your cookie settings in your browser at any time. When visiting our website, you can also choose to allow only essential cookies. Please note that disabling cookies may affect the functionality of our website.

Upon visiting our website, we request your consent to store the following cookies:

Google Analytics – We use Google Analytics to collect data on user behavior on our website. This information helps us generate reports and improve the site. These cookies collect data such as the number of visitors, referral sources, and user navigation paths. You can read more about these cookies and how Google protects them here.

5. Data Transfers Outside the EEA

Personal data and other customer information may be disclosed to authorities if they have a legal right to request it.

We may store data related to existing and potential customers, partners, and job applicants in services such as Trello (project management) and PipeDrive OÜ (CRM), which are located in the United States.

In such cases, Suomen Teollisuuskatot ensures the legality of data transfers by entering into appropriate agreements with service providers. These agreements include standard contractual clauses based on the European Commission’s decision of 5 February 2010 on standard contractual clauses for data transfers to processors established in third countries.

As a rule, personal data is not transferred outside the EU or EEA.

6. Data Retention

We retain data from current customers, new inquiries, and job applicants only as long as necessary for the respective purpose. Since retention periods vary, we regularly review the necessity of the data and delete it when it is no longer needed for the specified processing purpose.

7. Your Rights Regarding Your Data

You have the right to request access to your data, request deletion or correction of your personal data held and processed by us, and submit other requests based on applicable data protection laws (e.g., request restriction of processing). You also have the right to opt out of receiving newsletters or other marketing messages from us at any time. You can send your requests to the email address provided in section 1.

In Finland, the Data Protection Ombudsman supervises compliance with data protection laws. If you have questions within the Ombudsman’s jurisdiction or wish to file a complaint regarding personal data processing, you can contact the Office of the Data Protection Ombudsman at www.tietosuoja.fi/en.

8. How We Protect Your Data

All personal data we collect is treated as confidential. Suomen Teollisuuskatot employees may process your data only when necessary for their job duties.

We strive to ensure that personal and customer data is accurate and up to date. We protect our data as effectively as possible and aim to prevent unauthorized access to our systems. Personal data is stored and processed in a way that ensures Suomen Teollisuuskatot implements and maintains appropriate technical and organizational security measures and data protection practices.

We may outsource personal data processing to service providers (e.g., recruitment partners). In such cases, we enter into appropriate agreements with the providers to ensure your data is processed confidentially and in accordance with this privacy policy and applicable legislation.

9. Changes to This Privacy Policy

We regularly update this privacy policy as we develop our website and operations. The updated policy will be published on our website.